Service Requests

Note: As we transition our requests into Mosaic, please be patient and pay attention to the process for uploading your documents.

What is a Service Request?

Service Requests is our new way of tracking and processing our registrarial services. Service Requests are easy to use. All Mosaic Service Requests require a completed form attached. This is a safe and secure way of submitting your personal information and supporting documentation where required. In Mosaic, hover over the category or type of Service Request for further information.

How do you use a Service Request?

From the Service Request forms tab, you will download and complete the required form and gather all your supporting documentation (if needed). Once you have everything completed, you submit the request by completing the following steps:

  1. Log in to Mosaic
  2. Go to your Student Center tile
  3. Select “Other academics”
  4. Select Service Requests
  5. Click Create a new request
  6. Select Undergraduate Students – Service Requests, if you’re an undergraduate student.
  7. Click Next
  8. Select Service Request
  9. Select a request type
  10. Add attachments
  11. Click Submit

You can track the status of all your Service Requests in “My Service Requests”.

Need to add something to your request? You can edit the original request by clicking on ‘Update Last Comment’.

Description Notes
Submitted You have submitted a request and are still able to edit or add attachments to the Service Request by clicking on ‘Update Last Comment.’
Student follow-up required The Service Request has been reviewed and further action is required by the student. Your request is incomplete and will not be processed at this point. Please follow-up with a Student Service Professional via the online chat if you have any questions.
Under Review The Registrar’s Office is working on your request.
Assigned Your request has been forwarded to another employee for processing.
Processed by Registrar’s Office Your Service Request has been completed.
Declined Your Service Request is unrelated, incomplete or you are not eligible. Please follow-up with a Student Services Professional via the online chat if you have any concerns.

Service Request forms

A few things to note when uploading your forms:

  • Please do not include banking information on the form.
  • Sign with a written or digital signature.
  • Use the “edit text and image” function when completing the PDF fillable form to avoid uploading a blank document (“fill and sign” does not always work).
  • Your file name should be Student ID_Last Name, First Initial_Type of Form.

Name Change Requests for Current Students and Alumni

If you are a current student or alumni, request a formal name change on your student record by completing and uploading the Name Change form to Mosaic.

Diploma requests

Request a new or reissued diploma using the the diploma request form. 

Continuing Status Request Form

Recent graduates who want to enrol in courses can submit a request for continuing status enrolment.

Early Conferral Request Form

Graduating students, who in extenuating circumstances, need to be conferred ahead of their scheduled ceremony can submit a request for early conferral.

Enrolment Verification Request Form

Students can request an enrolment verification letter for immigration, study permit, visa and admissions purposes. Please allow 10-15 days for processing. Submit an enrolment verification request. 

Re-read application

A re-read appeal is when you question your grade or assessment and allege error in the academic assessment of your work on the part of an instructor or a committee. Please review the details regarding a re-read appeal on the McMaster Secretariat website before submitting. Download the Re-read Application (Form A) and submit it in Mosaic.

Student Card Replacement form

Request a replacement for a lost or stolen student card using the student card replacement form.

Citizenship Status Update

To update your citizenship status on file, please submit the citizenship status update form.

Reinstatement form

If you are not able to continue at the University and you wish to apply for reinstatement, you must submit a Reinstatement Request form in Mosaic by the appropriate deadline.

International fee exemption

International students who fit into one of the accepted categories  may apply for international fee exemption by submitting the international fee exemption form and providing supporting documentation.

Out of Province fee appeal

Need to appeal your Out of Province status? Connect with a Student Services Professional through our live chat to initiate the Service Request.

Online request forms

Barcode Request Form

Request a barcode to activate your MacID and access Mosaic.

Request a barcode

Listener application

Interested in taking university courses at McMaster, but not for credit? Apply to become a  listener by uploading the Listener form to MacDrive.

Upload listener form

Self-serve options

Both students and alumni can access the following services from the Student Centre in Mosaic. Need access? Please complete the barcode request form.

Looking to upload OSAP documentation? You can do so through the OSAP portal.

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