Join us for the first McMaster RO Forum on Wednesday October 11, 2023 from 9:15 a.m. – 3:15 p.m. at the Peter George Centre for Living and Learning (PGCLL). This event will offer an in-person opportunity for you to meet your colleagues in the RO, learn about our processes and how we can help you support students on their academic journey.
The day will begin with a sneak peek at new initiatives that will help us work more collaboratively with you, our campus partners. You will also get a chance to meet RO staff members and learn about unit-specific projects at the breakout sessions. Each session runs three times during the day. Learn more about each session below and use the following registration form to build a day best suited to your interests. While we encourage all to attend for the full day, you are welcome to sign up for individual sessions based on your availability.
Snacks and lunch are provided, along with the opportunity to win prizes.
Registration is now closed. Please contact rocomms@mcmaster.ca if you have any questions.
Agenda
All sessions will take place in-person at the Peter George Centre for Living and Learning (PGCLL) on Wednesday, October 11, 2023.
| Time | Session | Room |
|---|---|---|
| 9:30 – 10 a.m. | Doors open, light breakfast and networking | PGCLL 127 |
| 10 – 11 a.m. | Opening remarks and new initiative preview | PGCLL 127 |
| 11 – 11:15 a.m. | Break | |
| 11:15 a.m. – 12 p.m. | Breakout session 1 | See breakout session list |
| 12 – 1:30 p.m. | Lunch and networking | PGCLL M21 |
| 1:30 – 2:15 p.m. | Breakout session 2 | See breakout session list |
| 2:15 – 2:30 p.m. | Break | |
| 2:30 – 3:15 p.m. | Breakout session 3 | See breakout session list |
Breakout sessions
All breakout sessions are 45 minutes and will be offered during each breakout time slot.
Room: PGCLL M16
Recommended attendees: This presentation will benefit individuals involved in processing admissions applications within the Faculty, as well as those who frequently engage with students to address their inquiries.
Summary: Would you be interested in gaining a deeper insight into the application journey from an admissions perspective? In this session, we will guide you through the entire application process, starting from the moment data is imported into Mosaic, all the way to the point of admission within the Slate Admissions System. Throughout the presentation, we will highlight where you can access crucial information within Slate. Our main focus will be on the 105 application.
Room: PGCLL M22
Recommended attendees: Program offices, academic advisors, and those who interact with students.
Summary: In this session Aid & Awards will present award timelines and touch points, key changes for OSAP and new award highlights.
Room: PGCLL M25
Recommended attendees: Staff in academic departments and faculty offices who interact and provide guidance to graduating students.
Summary: Convocation details, FAQs for staff responding to graduating student inquiries, staff involvement opportunities, and other ways to collaborate with the RO during convocation.
Room: PGCLL 124
Recommended attendees: Faculty office and department office staff.
Summary: Learn about the records processes as it relates to each step of a student’s journey.
Room: PGCLL M12
Recommended attendees: Colleagues at McMaster who are involved in and/or support undergraduate recruitment, communications and marketing.
Summary: Have you ever wondered how the international recruitment team analyzes a market and decides if it is an optimal time to enter? Are you interested in learning how the team determines the form(s) of entry and which schools to visit?
With hundreds of requests for presentations and visits in Ontario, we’ll cover how the domestic recruitment team assesses and selects the high schools to visit in the fall.
Join us as we walk through the market research, analysis, and decision making process for fall visits. Bring your questions and get answers during our end of session discussion.
Room: PGCLL M24
Recommended attendees: Department Admin personnel, Assistant Deans, Chairs and Instructors
Summary: This session will include an overview of our department, with a breakdown of each group, what tasks each group performs, as well as who performs them. We will outline our upcoming timelines and important dates to remember. By the end of the session, you will have a better understanding of who we are, what we do, and who you can contact about any questions you may have.
Room: PGCLL 127
Recommended attendees: Student-facing staff in faculty offices, especially department administrators and academic advisors.
Summary: This session will provide a partner’s guide to accessing support from RO Student Services and how to help students when they present with a registrar or financial inquiry. In this session, we will introduce our team and define the scope of our services.