Register now: The first McMaster RO Forum

August 30, 2023

Join us for the first McMaster RO Forum on Wednesday October 11, 2023 from 9:15 a.m. – 3:15 p.m. at the Peter George Centre for Living and Learning (PGCLL). This event will offer an in-person opportunity for you to meet your colleagues in the RO, learn about our processes and how we can help you support students on their academic journey.

The day will begin with a sneak peek at new initiatives that will help us work more collaboratively with you, our campus partners. You will also get a chance to meet RO staff members and learn about unit-specific projects at the breakout sessions. Each session runs three times during the day. Learn more about each session below and use the following registration form to build a day best suited to your interests. While we encourage all to attend for the full day, you are welcome to sign up for individual sessions based on your availability.

Snacks and lunch are provided, along with the opportunity to win prizes.
Registration is now closed. Please contact if you have any questions.


All sessions will take place in-person at the Peter George Centre for Living and Learning (PGCLL) on Wednesday, October 11, 2023.

9:30 – 10 a.m.Doors open, light breakfast and networkingPGCLL 127
10 – 11 a.m.Opening remarks and new initiative previewPGCLL 127
11 – 11:15 a.m.Break 
11:15 a.m. – 12 p.m.Breakout session 1See breakout session list
12 – 1:30 p.m.Lunch and networking PGCLL M21
1:30 – 2:15 p.m.Breakout session 2See breakout session list
2:15 – 2:30 p.m.Break
2:30 – 3:15 p.m.Breakout session 3See breakout session list

Breakout sessions

All breakout sessions are 45 minutes and will be offered during each breakout time slot.

Room: PGCLL M16

Recommended attendees: This presentation will benefit individuals involved in processing admissions applications within the Faculty, as well as those who frequently engage with students to address their inquiries.

Summary: Would you be interested in gaining a deeper insight into the application journey from an admissions perspective? In this session, we will guide you through the entire application process, starting from the moment data is imported into Mosaic, all the way to the point of admission within the Slate Admissions System. Throughout the presentation, we will highlight where you can access crucial information within Slate. Our main focus will be on the 105 application.

It aims to provide a comprehensive understanding of the application journey, facilitating better interaction with the admissions process.

Room: PGCLL M22

Recommended attendees: Program offices, academic advisors, and those who interact with students.

Summary: In this session Aid & Awards will present award timelines and touch points, key changes for OSAP and new award highlights.

Room: PGCLL M25

Recommended attendees: Staff in academic departments and faculty offices who interact and provide guidance to graduating students.

Summary: Convocation details, FAQs for staff responding to graduating student inquiries, staff involvement opportunities, and other ways to collaborate with the RO during convocation.

Room: PGCLL B131

Recommended attendees: Campus communicators and those who convey/provide resources to undergraduate students. 

Summary: Discover the inner workings of the Office of the Registrar’s communication vehicles and meet the team that drives them. Gain a better understanding of the primary vehicles the team uses to engage with undergraduate students, delivery timing, content pillars and how to utilize these tools to amplify your own messaging.  

Room: PGCLL 124

Recommended attendees: Faculty office and department office staff.

Summary: Learn about the records processes as it relates to each step of a student’s journey.

Room: PGCLL M12

Recommended attendees: Colleagues at McMaster who are involved in and/or support undergraduate recruitment, communications and marketing.

Summary: Have you ever wondered how the international recruitment team analyzes a market and decides if it is an optimal time to enter? Are you interested in learning how the team determines the form(s) of entry and which schools to visit?

With hundreds of requests for presentations and visits in Ontario, we’ll cover how the domestic recruitment team assesses and selects the high schools to visit in the fall.

Join us as we walk through the market research, analysis, and decision making process for fall visits. Bring your questions and get answers during our end of session discussion.

Room: PGCLL M24

Recommended attendees: Department Admin personnel, Assistant Deans, Chairs and Instructors

Summary: This session will include an overview of our department, with a breakdown of each group, what tasks each group performs, as well as who performs them. We will outline our upcoming timelines and important dates to remember. By the end of the session, you will have a better understanding of who we are, what we do, and who you can contact about any questions you may have.

The Scheduling and Examinations office produces optimal undergraduate course schedules and processes academic room booking requests that balance the needs of the students, faculty and programs. We schedule and administer undergraduate final and deferred exams; as well as proctor exams from other institution.
In all areas our processes are detailed and start months ahead to ensure the result is accurate and meets the needs of students and staff. We rely on and greatly appreciate our partnership with administrative staff and faculty. Together we work within the timelines outlined annually to achieve a successful outcome.
A shared objective unites all these facets: providing the optimal student experience. Our forthcoming presentation will highlight the pivotal components of the multifaceted journey required to attain this goal.


Room: PGCLL 127

Recommended attendees: Student-facing staff in faculty offices, especially department administrators and academic advisors.

Summary: This session will provide a partner’s guide to accessing support from RO Student Services and how to help students when they present with a registrar or financial inquiry. In this session, we will introduce our team and define the scope of our services.