We encourage you to upload completed OSAP forms via the OSAP website. To protect your personal information, documentation is not accepted via email. Uploading your documentation is the best way to submit your documentation for timely processing.
Download the forms on this page to extend or make changes to your OSAP application, clear an OSAP warning/restriction and more.
Additional OSAP Forms
Visit the OSAP website to view additional forms
Academic Restriction Form
Use this form to clear an OSAP academic progress warning or restriction for an application for the academic year. Please upload your completed form directly to your OSAP portal.
OSAP Change Request Form
Use this form to make changes to your OSAP application
OSAP Extension Form
Use this form to extend your full-time OSAP application for a subsequent term or terms. Example: your OSAP application is for the Fall term only and you will be continuing full-time in the Winter term
OSAP Exchange Program Information Form
Complete this form and upload to your OSAP application if you’re applying for OSAP for the academic year that you will be going on exchange
LOP Confirmation of Fees Form
Use this form to submit fees for courses taken on a Letter of Permission at another university.
Upload documents using the following steps
1. Combine all your documents as one PDF
PDF documents need a file size smaller than 2MB. No jpeg documents will be accepted.
How to combine PDFs:
- MacBook and Apple product guide
- Windows computers using Adobe Acrobat Pro
- Alternatively, you can scan all of the documents together to create one PDF. Files uploaded individually will be deleted.
2. Save the PDF
- Name the file using this format: LAST NAME_first name_(McMaster student#)
3. Navigate to your current OSAP application and upload your document using the print/upload link
Please upload your documents once. If you need to make changes or corrections to your submitted file, add “_updated” to the end of your new file name.
- If you are an out-of-province (non-Ontario) please submit a Service Request with your student aid form attached.
- Allow three business days for student aid forms to be completed by McMaster Aid & Awards. Completed forms will be emailed directly to your home province if possible. If not, the completed form will be returned to you via your Service Request.
- McMaster uses the online portal to confirm enrolment for the following student aid programs:
- British Columbia (including the Appendix 3)
- Alberta
- Nova Scotia
- Prince Edward Island
- Manitoba
- National Student Loans Service Centre – all Canada Student Loans
If your study period end date has NOT passed and you upload any OSAP documents to MacDrive, they will be deleted without being processed. Only upload your OSAP documents to MacDrive if your study period end date has passed.
- It is now past the deadline date to upload Extension Forms for the 2024/2025 academic year.
You do not need to log in to MacDrive to upload files.
4. Monitor the status of your OSAP application by going to your OSAP portal
Upload OSAP Change Request Forms to MacHub using the following steps
1. Combine all your documents as one PDF
- PDF documents need a file size smaller than 2MB
- No jpeg documents will be accepted
How to combine PDFs:
- MacBook and Apple product guide
- Windows computers using Adobe Acrobat Pro
- Alternatively, you can scan all of the documents together to create one PDF. Files uploaded individually will be deleted.
2. Save the PDF to your computer
3. Upload your OSAP Change Request form to MacHub if your study period end date has passed. Please follow the instructions below:
Prior to the supporting document deadline, change request forms must be uploaded directly to your OSAP application.
Step by step instructions to submit your Change Request Form:
- Log in to MacHub
- Select ‘Create New Service Request’
- Select ‘RO Student Services’
- Select the request type ‘Ontario Student Assistance Program’ and subtype ‘Changes to my OSAP application.
- Explain the details of your inquiry in the space provided.
- Select ‘Submit & Proceed’. At this point, your service request is submitted and uploading a document on the next screen is optional.
- To upload a document, click ‘Add Files’
- Check the status of your service request by selecting ‘My Requests’
- Please note that the processing of OSAP supporting documents will be completed in the OSAP portal and communicated via the OSAP Message Centre.
- Remember that OSAP documents uploaded to MacHub prior to the study period end date will not be processed. It is the student’s responsibility to upload a document to their OSAP application.
4. Monitor the status of your OSAP application by going to your OSAP portal
McMaster encourages award recipients to take the time to express appreciation to your award donor(s), by writing a personal thank you letter. Your letter is important – the individuals and organizations who fund student awards truly appreciate hearing about your accomplishments, goals, and plans for the future.
Letter template
The thank you letter template should be used to structure your letter.
Save the PDF to your computer, and then edit it using your preferred PDF editor (Adobe, Preview, etc).
Please note that inserting a photo into your letter is optional. If you do not want to include a photo, leave the photo box on the upper right blank.
Uploading your letter
How to upload your letter to AwardSpring (awards by application):
- Once you have been awarded a scholarship, log in to AwardSpring and access your Dashboard.
- Under the items requiring completion, find your award and click “Complete follow up.” If your award requires a thank you letter, you’ll be asked to submit one.
- Write your thank you letter using our downloadable template.
- Click “Upload File” to upload your letter.
- Once uploaded, select “Submit Follow-up” and you’ll be re-directed to your Dashboard.
How to upload your letter to MacDrive (all other awards):
McMaster’s Virtual drop box, MacDrive, allows you to easily and securely submit documents like your donor thank you letter.
- Write your thank you letter using the downloadable template.
- Save your PDF as Firstname_Lastname_awardname.pdf
- Select ‘Add Files’, and then browse for your document
- Select the file and click OK. A successful upload has an ‘uploaded’ notification displayed on the screen.
Important:
- Please do not upload photos of your letter
- Only upload your document once
By submitting your thank you letter you are authorizing your student information, your photo, as well as any quotes taken from your thank you letter to be used in future stewardship materials and university communications such as McMaster newsletters. You are acknowledging that your letter may be edited before delivery to a donor, and you are releasing McMaster from any responsibility regarding how a donor may choose to use or publish your letter. If you choose to include your address, phone number and/or e-mail address you should be aware that the university will have no control over the donor’s use of this information.
Need confirmation the upload was successful? You can email sdintern@mcmaster.ca.