Enrolment verification

Enrolment verification letters are available to all students and alumni. These are official documents that can verify your status as a student or alumni at McMaster. They only reflect information that is active in your student record, including: study period dates, full time or part time status, degree, program, level of study and program duration.

Before submitting a request:

The Office of the Registrar does NOT provide enrolment verification for:

You may need an enrolment verification letter for a variety of reasons, including: studying abroad, renewing your study permit, or applying for employment. It’s important to confirm which type of letter you need and any specific requirements set by the organization requesting the document.

The table below displays the letter types available through the Office of the Registrar and the steps to request them:

Available letters How to submit a request
RESP/enrolment letter, course enrolment letter, non-enrolment letter, MELD program completion letter, Invoice

These letters are not accepted for Study Permit Extension or Post-Graduation Work Permit (PGWP) applications

 Mosaic self-service

  • Log into Mosaic > Student Centre.
  • Click on ‘other academics’.
  • Click on ‘Enrollment/Financial letters’.
  • Select from the available letters.
  • Select your preferred delivery option: download, email, or print.
Study permit extension letter, Post-Graduation Work Permit (PGWP) letter, letters issued to a third party, cGPA (Cumulative GPA) letter, Final term grad letter, MELD repeat letter, other custom academic or financial letters Parchment ordering services

Parchment credentials are securely delivered with  blue ribbon verification and are considered authenticated by the university. 

If you would like your letter mailed to a third party via Canada Post, please add the mailing address to the special instructions text box or explain your request in a document and upload it to your order in Parchment.

    • Current students are to order through the “Undergraduate Verification” credential. The cost of this service is $3.00 USD.
    • Alumni are to order through “Undergraduate Alumni Verifications” credential. The cost of this service is $30.00 USD.

Please allow 10-15 business days  for processing of any custom verification letters. 

 

Current students and alumni can email or print the following official verification letters directly from their student portal to confirm their student information:

 

Type of letter Description Availability
Approved to Graduate For students who have applied to graduate and not enroled in courses Only available for download after academic reviews. For example, if you finish your courses in the fall or winter term, Approved to Graduate letters will become available in mid to late May until the date of your Convocation in June. If you finish your courses in the Spring/Summer term, Approved to Graduate letters will become available in late August until the date of your Convocation in November
Course Enrolment Letter Includes student name, student number, enrolment term, enrolment status (part-time or full-time) and courses. This letter is not accepted for Study Permit Extension or Post-Graduation Work Permit (PGWP) applications Available for all terms with enrolment
Degree Conferred McMasters official letter confirming degree awarded. Includes student name, student ID, degree, plan, length of program and conferral date. Does not include Minor(s) Available for download one day after convocation
Invoice Includes student name, student ID, program, plan, level, enrolment status, tuition, supplementary fees, residence, meals, UHIP and payments applied Available by term
MELD program completion letter For students who have completed the MELD program successfully and have been enrolled into their academic program. Includes student name, student ID, MELD completion term dates and program enrollment eligibility (includes the programs approx. length and start date) Available in early to mid May until the end of July following program completion
Non-enrolment letter For students who are not actively enrolled in a specific term. Includes student name, student ID, term and enrolment status
RESP/enrolment letter For all students by term who require enrolment confirmation. This letter is accepted for RESP and CPP submissions. Includes students primary address, student name, student ID, term of enrolment, term dates, enrolment status, level of enrolment and level of program, degree and program name. This letter is not accepted for Study Permit Extension or Post-Graduation Work Permit (PGWP) applications
 

 

International students can request the following letters through Parchment ordering services:

Study Permit Extension letters: Used for international students to extend their study permit as well as students who require enrolment confirmation for their entire academic enrolment. These letters are not available for Level 1 students and students in an undeclared program. Includes student name, student ID, all enrolment terms and dates, status, degree, level, program duration, pending course work/co-op work terms and expected graduation term.

Post Graduate Work Permit letters : Available as early as your status in Mosaic is set to ‘Approved’ or after your degree is conferred. Includes student name, student ID, confirmation of approval to graduate status, degree, program, expected conferral date and all enrolment terms, dates and status. Students who complete all degree requirements in the fall term can request a PGWP or Approved to Graduate letter through Parchment as early as the following January ahead of Academic reviewing.

Parchment credentials are securely delivered with  blue ribbon verification and are considered authenticated by the university.

  • Current students are to order through the “Undergraduate Verification” credential. The cost of this service is $3.00 USD. 
  • Alumni are to order through “Undergraduate Alumni Verifications” credential. The cost of this service is $30.00 USD.

Please allow 10-15 business days  for processing of any custom verification letters. 

 

Students can submit a request for a custom Enrolment Verification letter through Parchment ordering services. Some common custom letter requests include the following: 

  1. cGPA (Cumulative GPA) letters : cGPA letters for current students are only generated by special request and will reflect the most recent calculated CGPA. Please select ‘confirmation of enrolment’ from the drop-down menu and add the request through special instructions. 
  2. Final Term Grad letters: Available for students enrolled in their final term. Includes student name, student ID, level, degree and plan name, current term enrolment status and expected conferral month. 
  3. MELD Repeat Letter: Available for students that have been approved to retake the MELD program. 
  4. Confirmation of fees and payments: Includes a summary and detailed breakdown of all charges and payments for the current academic year. Special requests can be considered and are to be made in the special instructions. 
  5. Uploaded form to be completed: Forms will be reviewed upon upload for completion.

Current students are to order through the “Undergraduate Verification” credential. The cost of this service is $3.00 USD. 

Alumni are to order through “Undergraduate Alumni Verifications” credential. The cost of this service is $30.00 USD.

Please allow 10-15 business days  for processing of any custom verification letters. 

The Office of the Registrar protects the personal information of our students and alumni. For that reason, degree and educational verifications are not provided by email to third party organizations and institutions. Below you will find options for verifying student data and more information about our best practices.

McMaster University has  partnered  with  AuraData, Canada’s online education verification system for the purposes of verifying undergraduate and graduate degree completion status of McMaster University graduates for employers, academic institutions and other external parties. For degree verification please visit the AuraData website. Please note: AuraData verifies Doctor of Medicine degrees but does not verify Internships, Residency, or Post Doctoral Fellowships in the field of Medicine. These must be verified through the  Michael G. DeGroote School of Medicine. AuraData verification is not available for postgraduate and undergraduate certificates.

 

Current students and alumni can email or print official verification letters directly from their student portal to confirm their student information. The letters are completed by term, display the student’s primary address (as available) and are signed by the Associate Registrar, Student Services. The degree awarded letter is available the day following the convocation ceremony.

If you require a letter to be issued directly to a third party, you can submit your request through Parchment ordering services. Parchment credentials are securely delivered with  blue ribbon verification and are considered authenticated by the university. 

If you would like your letter mailed to a third party via Canada Post, please add the mailing address to the special instructions text box or explain your request in a document and upload it to your order in Parchment.

  • Current students are to order through the “Undergraduate Verification” credential. The cost of this service is $3.00 USD. 
  • Alumni are to order through “Undergraduate Alumni Verifications” credential. The cost of this service is $30.00 USD.

Please allow 10-15 business days  for processing of any custom verification letters. 

  • Students can submit enrollment verification forms to be completed by the office of the registrar through Parchment.  Forms can be sent directly to third parties with blue ribbon verification. 
  • Verification forms submitted through email will not be processed.
  • Expected graduation dates will not be provided unless student is in their final term. 
  • Student data is not released via email  
  • A student/alumni’s consent declaration is required for all submissions.

Enrolment verification FAQs

What should I do if I can’t access the letter I need through Mosaic Self‑Service?

If you’re an undergraduate student and the required letter is not available through Mosaic’s self‑serve options, you can submit a request for a custom Enrolment Verification letter through Parchment ordering services.

What is Parchment?

Parchment is McMaster’s secure document delivery service and offers delivery of the same letters available through Mosaic Self Service as well as custom requests.  All credentials issued through Parchment include blue ribbon verification, meaning they are authenticated by the university.

How much does it cost to request an enrolment verification through Parchment?

The cost depends on your student status:

  • Current undergraduate students pay $3.00 USD when ordering through the Undergraduate Verification credential.
  • Undergraduate alumni pay $30.00 USD when ordering through the Undergraduate Alumni Verifications credential.

How long does it take to process a custom verification letter?

Please allow 10-15 business days  for processing of any custom verification letters.